AIMS this week - June 13, 2024

Story
  • Good news from change readiness assessment
  • Payroll processes and expectations
  • Expense claim restriction period
  • Capital purchase order restrictions
  • Training update
  • MyConnection limited this weekend
  • MyConnection log in

Good news from change readiness assessment

A survey, conducted over a three-week span in May, was introduced to a select audience within the Saskatchewan Health Authority (SHA) and other health-system organizations to gauge the readiness for the implementation of AIMS.

Questions asked were designed to assess individual feelings of preparedness to engage in the change, gain an understanding of the project and the changes coming, and determine whether they feel they have access to the right information to help themselves and/or teammates through the change.

Highlights of responses include the following:

  • Approximately 70 per cent of respondents felt they understood the benefits of the AIMS project.
  • Approximately 60 per cent of respondents feel they have received helpful information about the project.
  • Approximately 90 per cent understand the risks of not supporting the project.
  • 65-70 per cent feel they are equipped to support their teams through the change and have information they can cascade/share.
  • Approximately 90 per cent of leaders felt they can now do what it takes to support their teams through the change.

Payroll processes and expectations

With the implementation of the AIMS project this summer, there will be changes to the way that employees view their time accruals (e.g. sick time and vacation balances) and payslips.

After AIMS launches:

  • Employees will see their first payslips in AIMS on July 4.
  • Payslips will look different, and there will be changes to the way employees will view time accruals and the timekeeping entries. Information is available on MyConnection: My Knowledge - Accessing Payslips (skhealth.ca)
  • Gateway Online will become read only for T4s, and payslips on June 24. For downloadable versions of older payslips, you will have to submit a request through MyConnection. Download documents from Gateway before June 24.
  • Payslips will be available to view by noon on Thursdays instead of Wednesdays prior to payday.
  • Year-end documents for 2024 (including T4s) will be available in AIMS in 2025.

As with current pay processes, we anticipate there will be corrections required as we go forward which will be completed in a timely manner. Thank you for your time and patience while we move to AIMS.

Reminder: Expense claim restriction period (SHA only)

There will be a two-week restriction period in which expense claims will not be processed to allow accounting time to transition to the new AIMS system. There will be no claims accepted for processing between June 17, 2024, and July 1, 2024.

Expense claims received by accounting after June 17, 2024, will be returned to the employee, who will be required to submit the claim electronically through MyConnection after July 1, 2024.

There may be a slight delay in payment during the transition to the new process.

Capital purchase order restrictions

There will be a pause on all capital purchase orders between June 24 and July 12, as part of transitioning to AIMS. During this time, urgent/emergent purchase order requirements will be addressed on a case-by-case basis.

Training update

Training materials are being uploaded to MyConnection. Materials for all users are available, including one-pagers and videos. For an introduction, start here: My Knowledge - All Employees Introduction to AIMS Training – START HERE (skhealth.ca)

Manager and leader materials are available here: My Knowledge - All Leaders Introduction to AIMS Training – Start Here (skhealth.ca)

More materials will be added to manager training as they become available.

MyConnection functionality limited this weekend

Due to AIMS project activity, MyConnection will offer limited functionality between: 12 a.m. on June 14 and 12 a.m. on June 16.

MyConnection log in

To reset your MyConnection password, please visit https://myconnection.skhealth.ca and click on “forgot password” and follow the prompts. If you still cannot log in, please contact the MyConnection Inquiry Centre at 1.833.766.4390.